31st Annual General Meeting 2023

Dear members,

We are pleased to invite you to the 31st Annual General Meeting of CCI France Malaysia, which will take place on :

Date           : Tuesday, 19 September 2023 
Time           : 16h30
Venue        :  Japan Room, MIDA Sentral, No. 5, Jalan Stesen Sentral 5, 50470 Kuala Lumpur
Price           : Free of Charge (Participation is limited to CCIFM MEMBER ONLY, one representative per company)

Kindly find attached for your perusal the usual statutory documents :

1. Notice & Agenda of the 31st Annual General Meeting

2. Proxy Form

3. Nomination of Director Form

Please note that this AGM will also include a proposed change to the Memorandum & Articles of Association as per detailed in Appendix A.

As indicated, the objective is to remove the current SSM registered category of HONORARY DIRECTORS and replace it by a new category of members under the name of HONORARY BOARD ADVISORS.

Set in the year 2004, as a way to ensure the conservation of the « Memory » of the management of CCI France Malaysia, Article 19 (2) was created to nominate initially a maximum of 3 Honorary Directors (increased to 5 in 2017). This honorific position, officially registered in SSM, is a recognition of the contribution made by former elected directors who served the Board for at least 10 years and are currently resident in Malaysia.

As CCI FRANCE MALAYSIA has now reached its 31st year of existence, Article 19 (2) has shown its limitations in two ways:

1.  With time passing, there are more elected directors who are eligible to the position of HONORARY DIRECTOR, currently limited to 5 positions

2.  Honorary Directors are registered officially in the Registrar of Companies (SSM) for a position that carries no voting rights nor operational responsibilities but increases the total of directors registered with SSM to 17 (12 Elected and 5 Honorary).

As such, and to address this issue, the proposed changes are to DELETE Article 19 (2) and replace it by a new category of members under the title of HONORARY BOARD ADVISORS.
Nominations for this new category would be on the same conditions (10 years on the Board as an elected director and residence in Malaysia) and will have to be officially confirmed by the elected Board of Directors. The position will be for life and there will be no more registration with SSM.

We hope members will be agreeable to this potential change and the management remain at your disposal to provide further clarifications to this matter.

Yours faithfully,
Michel Lozac'h
Managing Director

Event Location